Annual General Meeting 2022

Notice is hereby given that the ONE HUNDRED AND SEVENTEENTH ANNUAL GENERAL MEETING of the Members of the National Sweet Pea Society which will be held on Saturday 5^th March 2022, online, starting at 10.30am for the purpose of receiving Reports and the Balance Sheet as of 31^st October 2021.

Mrs Carole Tate

General Secretary NSPS

22 Lime Grove, Chorley

                                                                                                                                        Lancs PR7 3JA

07961 477137

 caroletate10@gmail.com

AGENDA

1. Chairman’s welcome
2. Apologies for absence
3. Minutes of meeting held on Saturday 14^th March 2020
4. Minutes of meeting held on Saturday 6^th March 2021
5. Matters arising
6. Committee Reports (the Chairman’s and Secretary’s Reports are printed in the 2022 Spring Bulletin)
7. Election of Office Bearers and Members of the Committee
8. Election of Independent Examiner
9. Any Other Business (that has been sent, in advance, to the Chairman and Secretary)

It is to be noted that Phil Johnson is retiring as Chairman but wishes to remain on the General Committee. All other office holders are willing to continue in office for another twelve months. In the event that one or more of the officer positions are contested, the Committee will address how best to conduct an election.

The following Members of the General Committee retire under the three-year rule and are eligible for re-election:

Janet Bulstrode, Gill Hazell and Julia Beardmore

There are currently two vacancies on the General Committee and nominations please must reach the General Secretary by Saturday 26^th February 2022.

The Society’s accounts will be published on the website by 26^th February and any questions or representation on them must be received by the General Secretary by 5pm on Thursday 3^rd March 2022.

Annual presentation of the Jack Davis Award (and any other relevant awards) which normally occur at the AGM will be postponed until a suitable occasion when members have the opportunity to assemble. It is hoped that this can be done (as in 2021) at the National Exhibitions, which will be held in June/July 2022.

The planned Plant Competition will not take place in 2022.

PROGRAMME

10.15.    Registration

10.30.    AGM

12.00.    Discussion on use of staging materials at Exhibitions

12.30.    Questions (submitted in advance)

To join the meeting, fully paid-up members only must email the General Secretary on caroletate10@gmail.com well in advance of 5^th March, and the Zoom registration details will be sent to you. (It is important to keep this email to hand) You need to already have the Zoom software (application) downloaded and installed on your internet enabled device.

All attendees will remain muted unless invited to speak by the Chair or Secretary.

If you wish to speak, please raise your hand, either physically or by using the Zoom icon.

All questions to be sent in advance to the General Secretary by 26^th February 2022.

The National Sweet Pea Society Unaudited Financial Statements  for year ending 31 October 2021 are provided below.